Overhead of Productivity Tools

I am always on the lookout of new products and ways to improve productivity at workplace - as long as the product makers don't spam me with their blogs ( I do empathize with them on this front ) ever so frequently, I am always ready to give their basic product version a try.

However off late my mailbox, SM feeds and ad spaces are filled to the brim with these so much so that its creating a counter effect - irritating the potential user rather than generating interest / curiosity.
Here's the irony of it all - there are 300 + project management tools out there claiming to be the best in the breed , most customer friendly , blah blah blah ... I have used MPP , JIRA , TFS,  BaseCamp, Trello and evaluated Asana , NoteJoy, AirTable etc, browsed through the newer ones like Monday and Aha - and they all look the same to me !
Trello / JIRA seems to meet all the basic project management needs especially in the Agile world and the fact that it has evolved as robust products with deep integrations with Confluence ( my go to documentation repository ) plus JIRA integration with dev repositories and tools, makes them a winner in my eyes.

I am not undermining the other tools - each suffices the needs of their target audience and provides some feature(s) as an edge over the others, the issue is with lock in.

 Every tool needs me to configure the entire team in it so the project can be underway smoothly and deliverables, conversations etc are all captured in a single place. Set up , ramping up and following up with team members to use the tool, migration from previous tools etc all prove to be a hurdle. So even if I have to try a mid sized project ( say 15 team members ) , I would need to do the entire set up , enroll in a plan and then face the heat if it doesn't work out well - the cycle repeats with another product. The initial objective of using tools was to move away from cluttering mailboxes however the email notifications from these tools defeat the purpose.
Then there are other tools that each specific team uses - the Marketing / sales team use CRMs and other customer journey tracking tools, the development team needs its own tools, the executives need detailed drill down reports across the board- so there are hundreds (not exaggerating ) of logins created and data / artifacts scattered across these tools - back to where we started, a little better albeit - organized professional looking scatter :-)

At the end of the day the needs of project management are really simple - who is working on what, whats the current status of it and when can it be done. I experimented with a marketing set up in my previous project where instead of using any tracking tools, we used plain old Google sheets and it turned out to be as effective !!! The need was short-lived and Google drive + sheets worked well.

Long story short, we really need to evaluate the overhead of using tools and the short-long term gains from them before investing the entire team's time in it.

Sometimes you don't need a new productivity tool - all you need is a better coffee machine :-)